Most of us are deluged with email on a daily basis, and it can be difficult to remember the important stuff. Tools like Todoist are brilliant for managing task-based messages, but what do you do with useful nuggets of information? Well, I send mine straight into Evernote.
There are a couple of reliable methods for adding emails to Evernote (obviously, you could copy and paste, but we can be a bit more sophisticated than that):
1) Use your Evernote email address
In case you haven’t yet spotted it, Evernote comes with your very own email address. It looks something like this: firstname.lastname@example.org. To find yours, go to Tools > Account Info. As the format isn’t very memorable, it’s a good idea to create a contact called “Evernote” in your address book to make forwarding easy.
Anything you send to this email address is added to your default notebook. However, you can also do some extra clever stuff. For instance, in the subject line of your email, you can add the name of the Notebook to which you’d like it to be added, and also assign some tags. For example:
Forthcoming conference on Victorian Science and Spiritualism @phd #events #cfps
This subject line creates a note called ‘Forthcoming conference on Victorian Science and Spiritualism’, which ends up in my ‘Thesis’ notebook with the tags ‘events’ and ‘cfps’ (Call for Papers). The body of the email is added to my note, along with any attachments. The notebook and tags must already exist in your Evernote. If they don’t, the note will end up in your default notebook, minus the tags.
Here’s what the email looks like:
As I’m very likely to forget all about the call for papers once it’s in Evernote, I can also set a reminder through the subject line:
Forthcoming conference on Victorian Science and Spiritualism @phd #events #cfps !2014/12/22
So that’s an exclamation mark and the date in the following format: YYYY/MM/DD. Evernote will now email me a reminder on that date and also display an alert above my note list.
In Evernote, you can see my email has been added to the PhD notebook and with the tags I specified. My reminder is also flagged:
With most web-based email accounts, you can set up ‘filters’ to automatically forward certain emails to Evernote. You might want to forward all the messages from a particular mailing list so that they’re searchable alongside your other content. Here’s how to do it in GMail.
You might find that the databases you use for your research allow you to email the results to yourself. Using this method, you could send them straight to Evernote.
2) IFTTT recipe
I mentioned IFTTT recipes in an earlier post about sending Tweets to Evernote. These ‘recipes’ are an easy way of extending the functionality of popular apps and making them work together. I use one for GMail that sends any email that I ‘star’ straight into Evernote.
It’s possible to choose the format for the notes that are created and to specify a particular notebook and tag. I have a dedicated notebook for email to stop it cluttering up my research notes.
This is quicker than the first method, but it does mean that all your notes need to share the same destination and tags.
So, that’s how to send email to Evernote. Please let me know if you have any other examples.
Find out more in my ebook Managing Your Research with Evernote.